ADMINISTRATIVE ASSISTANT ATL [YCAATLACCT]

About YKK Corporation

At the YKK Group, we believe in the “Cycle of Goodness” – the idea that “no one prospers without rendering benefit to others.” We’re committed to creating value for our customers, employees, and society in all that we do.

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This position will be part of the Regional HQ Finance team.

Essential Duties and Responsibilities

• Process invoices weekly or as needed for payment.
• Annually produce & distribute 1099 tax forms.
• Coordinate the company's travel and entertainment policy.
• Coordinate the Concur T&E system and assist employees as needed. 
• Coordinate the company’s credit card program and provide support to employees as needed.
• Track and organize the company fleet.
• Prepare corporate common budget.
• Update business personal property tax and business license.
• Prepare bill reconciliation for cell phones, fleet, and Bank of America.

Essential Duties and Responsibilities (cont.)

• Order and update company cell phones.
• Administer region Zoom account.
• Schedule and invoicing for interpreter services.
• Help the CFO plan and organize in person meetings and events.  
• Organize and coordinate the calendar for the CFO.
• Perform other administrative duties as required.

Supervision and Scope of Position

This position does not have supervisory responsibility.

Qualifications and Requirements

• Proven experience as an administrative assistant or in a similar role.
• Proficiency in using the Concur T&E reporting system.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience in managing travel and entertainment policies.
• Familiarity with company credit card processes.
• Experience in fleet management.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision.  While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel and talk or hear.  The employee is occasionally required to stand; walk and reach with hands and arms.

Work Environment

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  The noise level in the work environment is usually quiet.  Full-time position with office based role 3 days per week and 2 hybrid.

Equal Opportunity

YKK is an equal opportunity employer and makes all employment related decisions without regard to age, race, color, religion, gender, national origin, disability, veteran status, or any other status protected by applicable local, state, or federal law. The Company is committed to providing and maintaining a safe workplace for all employees. To accomplish this commitment, the Company shall comply with all current occupational health, safety, and environmental laws and develop the best feasible operations, procedures, technologies, and policies to provide such conditions. In order to provide a safe and healthy work environment for our employees and customers, the Company maintains an environment free of smoke and smokeless tobacco products and does not tolerate the use of any illegal drugs or the abuse of legal drugs or alcohol in the workplace.